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Hourbun vs Invoice Ninja

Looking for an Invoice Ninja alternative for billing a team's hours? Hourbun gives you rates by person, team roles and late-payment reminders on every plan, at a flat price per workspace.

By Fred Wu, maker of Hourbun · Checked · Report a mistake

The short answer

Hourbun is built around the timesheet: rates by person, team roles, reminders and CSV reports come on every plan, with no ads and no analytics in the app. Invoice Ninja keeps reminders and reports for Ninja Pro and team permissions for Enterprise, and its terms say that Google Analytics measures use of the app. Invoice Ninja fits a solo start on its free plan.

Why switch

Why teams pick Hourbun over Invoice Ninja

  • Hourly rates by person as well as by client, project and task: Invoice Ninja sets rates by company, client, project or task.
  • Late-payment reminders and CSV reports on every plan: Invoice Ninja starts them on Ninja Pro, its paid plan for one user.
  • Team roles on every plan: Invoice Ninja has permissions for each user only on Enterprise.
  • No ads and no analytics in the app: the terms of Invoice Ninja say that Google Analytics measures use of its websites and the app.
  • Two people for $15 a month: Invoice Ninja charges $18 for 1–2 users on Enterprise, and its Free and Ninja Pro plans have one user.
  • A flat price for a larger team: 25 people pay $99 a month on Hourbun, $120 on Invoice Ninja Enterprise.

Head to head

At a glance

Hourbun and Invoice Ninja at a glance
Hourbun Invoice Ninja
Duo, a month $15 (lower price) Duo $18 Enterprise (1–2 users)
Free plan None Free forever: 1 user, up to 5 clients and unlimited invoices
Free trial 14 days, with no card None
Client invoices Yes Yes
Online payment Yes By card or bank debit, into your own Stripe account Yes Through your own gateway: Stripe, PayPal, Square, GoCardless and others
Desktop or mobile apps No A web app with a layout for phones Yes macOS, Windows, Linux, iOS and Android

Same work, two prices

What you'd pay each month

Hourbun costs less in 2 of 5 examples below.

Hourbun

  • One flat price per workspace
  • Duo up to 2 seats · Team up to 30
  • 14-day free trial, no card

Invoice Ninja

  • Free plan and Ninja Pro plan for one user each
  • Enterprise priced by bands of users, up to 100
  • Two months free when billed yearly
What each example pays a month, billed monthly
Hourbun Invoice Ninja
Solo freelancer 1 person · 5 clients $15 Duo $0 (lower price) Free $0 billed yearly
Duo 2 people · 8 clients $15 (lower price) Duo Save $3 a month $18 Enterprise (1–2 users) $15 billed yearly
Small studio 5 people · 15 clients $99 Team $32 (lower price) Enterprise (3–5 users) $26.67 billed yearly
Agency 10 people · 30 clients $99 Team $54 (lower price) Enterprise (6–10 users) $45 billed yearly
Larger team 25 people · 60 clients $99 (lower price) Team Save $21 a month $120 Enterprise (21–30 users) $100 billed yearly
  • USD list prices, billed monthly
  • Before tax and payment fees
  • Highlight = lower price
  • Checked 10 November 2026
Pricing details (9)
  • Automatic reminders, reports and the API start on Ninja Pro.
  • 250 PEPPOL e-invoicing credits included.
  • A custom plan, from $280 a year.
  • Annual billing is ten times the monthly price, paid once a year.
  • Paid plans have a 30-day money-back guarantee.
  • Your payment gateway charges its own fees; Invoice Ninja can add a gateway fee to an invoice for the client to pay.
  • Free accounts with no activity for three months are deleted (terms of service).
  • The self-hosted code, under the Elastic License 2.0, includes the Pro and Enterprise features.
  • The usage of each example: Solo freelancer: 1 person · 5 clients · 6 projects · 5 tasks · 6 invoices and $7.5k invoiced a month. Duo: 2 people · 8 clients · 10 projects · 8 tasks · 10 invoices and $16k invoiced a month. Small studio: 5 people · 15 clients · 20 projects · 10 tasks · 20 invoices and $40k invoiced a month. Agency: 10 people · 30 clients · 40 projects · 15 tasks · 40 invoices and $90k invoiced a month. Larger team: 25 people · 60 clients · 80 projects · 20 tasks · 80 invoices and $220k invoiced a month.

Feature by feature

Features

  • Yes
  • Partly
  • No
  • Only the rows that we could check on a page of Invoice Ninja
The features of Hourbun and Invoice Ninja
Hourbun Invoice Ninja
Time tracking
Timer Yes Yes
Hourly rates by client, project, task and person Yes Partly By company, client, project or task
Desktop or mobile apps No A web app with a layout for phones Yes macOS, Windows, Linux, iOS and Android
Browser extension No Yes Chrome
Invoicing and payments
Invoices from tracked time Yes Yes
Invoice lines of your own (a fixed fee, a product) Yes Yes A product library
Recurring invoices Yes Yes
Estimates or quotes that a client accepts online Yes Yes Quotes that a client approves online
Deposit invoices Yes Yes
Credit notes Yes Yes
Expenses with receipts, billed with a markup Yes Partly Receipts and billing to clients; the help centre names no markup
A currency for each client or project Yes Yes For each client
Exchange rates between currencies No Yes
A tax on each line, and a second tax Yes Yes Up to three taxes on each line or invoice
Invoices in your client's language Yes Yes Set for each client
Email reminders of late invoices Yes Higher plan From Ninja Pro
Online payment of an invoice Yes By card or bank debit, into your own Stripe account Yes Through your own gateway: Stripe, PayPal, Square, GoCardless and others
Projects and reports
Project budgets in hours or money Yes Yes In hours
Reports with a CSV export Yes Higher plan Reports from Ninja Pro
Team
Team roles Yes Member, manager, admin and owner Higher plan On Enterprise: permissions for each user
Integrations and data
Accounting sync Partly Xero, one way: issued invoices and credit notes, and their payments if you choose Partly QuickBooks Online: a one-time import, then a push to QuickBooks
QuickBooks No Yes QuickBooks Online
A public API No Higher plan A REST API from Ninja Pro
Import from any app by CSV, with past invoices and expenses Yes Time, clients and projects too; a format guide with a prompt for an AI agent Yes Clients, invoices with payments, quotes, expenses and tasks; presets for FreshBooks, Invoicely and Invoice2go files
Data export and account deletion Yes A whole workspace as CSV files with receipts, for the owner and admins; your account as JSON Yes A JSON backup of a company, and account deletion in the settings
No ads and no analytics in the app Yes No The terms say that Google Analytics measures use of its websites and the app

Which one fits

Hourbun or Invoice Ninja?

Choose Hourbun if

  • You bill a team's hours and want rates by person and team roles.
  • You want late-payment reminders and CSV reports on your first plan.
  • You want an app with no ads and no analytics.
  • You work in a pair or in a team of 25, where Hourbun costs less: $15 against $18, and $99 against $120 a month.

Where Invoice Ninja is better

  • A free plan: one user, up to 5 clients and unlimited invoices, with online payments, recurring invoices and time tracking.
  • Lower prices for small teams: Enterprise costs $32 a month for 3–5 users and $54 for 6–10 users.
  • Native apps for desktop and mobile, a Chrome extension, many payment gateways, and code that you can host yourself.

Switching

Switch from Invoice Ninja to Hourbun

Hourbun imports a CSV of time entries from any app: upload a CSV of your time, check the columns and the people that Hourbun proposes, and see a preview before anything is added. Your clients, projects, expenses and past invoices can come too: give the Hourbun format guide and your Invoice Ninja exports to an AI agent, and upload the files that it makes. The 14-day trial of Hourbun needs no card.

Questions

Questions and answers

Is Invoice Ninja cheaper than Hourbun?

Often, yes. Invoice Ninja is free for one user with up to 5 clients, and its Enterprise plan costs $32 a month for 5 users and $54 for 10, where Hourbun costs $99. Hourbun costs less for two people ($15 against $18) and for 25 people ($99 against $120).

Does Invoice Ninja charge per user?

Invoice Ninja's Free and Ninja Pro plans have one user, and its Enterprise plan is priced by bands of users, from 1–2 to 51–100. Hourbun charges a flat price per workspace: $15 a month for up to 2 people, and $99 for up to 30.

Does Invoice Ninja send late-payment reminders on every plan?

No. Invoice Ninja starts automatic reminders, reports and the API on Ninja Pro. Hourbun sends email reminders of late invoices and has CSV reports on every plan.

Does Invoice Ninja have apps that Hourbun does not?

Yes. Invoice Ninja has native apps for macOS, Windows, Linux, iOS and Android, and a Chrome extension that times tasks. Hourbun is a web app with a layout for phones, with no desktop app, mobile app or browser extension.

Can I move from Invoice Ninja to Hourbun?

Yes. Hourbun imports a CSV of time entries from any app, with the clients, projects, tasks and people that it names, after a preview. Your Invoice Ninja invoices and expenses can come too, in files of the Hourbun format guide that an AI agent can make from your exports.

Sources

  • From the pages of Invoice Ninja, unless a source says otherwise
  • A feature that we could not check has no row
  • Prices change: check the pricing page of Invoice Ninja
All sources (21)

Invoice Ninja is a trademark of Invoice Ninja LLC, and Hourbun is not affiliated with it.

Try Hourbun for free.

14 days, no card. Add a client, track your first hour, and send the invoice.