The best time tracking and invoicing apps for small teams
A small team that bills its clients needs each person's time on the invoice, a check of the timesheets before they are billed, and a view of who has room for more work and which projects make money. This list ranks the apps of our comparison pages on those jobs, for a team of five.
By Fred Wu, maker of Hourbun · Hourbun is our app · Checked · Report a mistake
The short answer
By our rule, the top three are Avaza, Hourbun and Keito. Avaza has all 5 features of the list, for $23.95 a month for 5 people. Hourbun is our app, and it is number 2 by the same rule as every other app.
The rule
How we rank
One rule ranks every app, from the facts of its comparison page. No app pays to be here.
- On the list: each app of our comparison pages that has invoices from tracked time and timesheet approvals on some plan, with a published price for 5 people.
- First by “Invoices from tracked time”: Yes before Partly, Higher plan or Add-on.
- Then by how many of the 5 features of each entry are Yes, and then by how many are not No.
- Then by the price for 5 people a month, lowest first, and then by name.
- The same rule ranks Hourbun, our app. The top 10 are on the page.
The list
10 apps, for small teams
-
1. Avaza
Teams that want projects, tasks, scheduling, chat, timesheets and invoicing in one app
Hourbun vs Avaza5 people, a month
$23.95
Basic
- Invoices from tracked time
- Yes
- Timesheet approvals
- Yes
- Weekly capacity of each teammate
- Yes Available hours of each person in a Staff Utilisation report
- Cost rates and profit
- Yes Cost rates, and a Project Profitability report
- Online payment of an invoice
- Yes Stripe, PayPal or Payoneer; cards, wallets and bank debits through Stripe
-
2. Hourbun Our app
Freelancers, consultants and small teams who bill their clients by the hour
Hourbun’s plans5 people, a month
$99
Team
- Invoices from tracked time
- Yes
- Timesheet approvals
- Higher plan On the Team plan
- Weekly capacity of each teammate
- Yes
- Cost rates and profit
- Yes For admins and the owner
- Online payment of an invoice
- Yes By card or bank debit, into your own Stripe account
-
3. Keito
Consultancies and service teams that want unlimited users for one price, desktop apps, or billing of AI agent work
Hourbun vs Keito5 people, a month
$49
Pro
- Invoices from tracked time
- Yes
- Timesheet approvals
- Higher plan From the Pro plan
- Weekly capacity of each teammate
- Higher plan From the Pro plan
- Cost rates and profit
- Yes A cost rate for each member, seen by admins only
- Online payment of an invoice
- Yes By card, or ACH for eligible US accounts, into your own Stripe account; also PayPal
-
4. Harvest
Teams that want desktop, mobile and browser apps, QuickBooks Online or project-tool integrations
Hourbun vs Harvest5 people, a month
≈ $275
Teams · estimate
- Invoices from tracked time
- Yes
- Timesheet approvals
- Higher plan On the Enterprise plan
- Weekly capacity of each teammate
- Yes
- Cost rates and profit
- Higher plan Cost rates from Teams; the profitability report on Enterprise
- Online payment of an invoice
- Yes Through Stripe or PayPal
-
5. Everhour
Teams that plan their work in Asana, Jira, ClickUp, Trello or another project tool and want to track time inside it
Hourbun vs Everhour5 people, a month
$50
Team
- Invoices from tracked time
- Yes
- Timesheet approvals
- Higher plan On the Team plan
- Weekly capacity of each teammate
- Yes
- Cost rates and profit
- Yes
- Online payment of an invoice
- No
-
6. Productive
Agencies and consultancies that want resource planning, project management, a sales CRM and budgets with profitability in one app
Hourbun vs Productive5 people, a month
$60
Essential
- Invoices from tracked time
- Yes
- Timesheet approvals
- Higher plan From the Professional plan
- Weekly capacity of each teammate
- Yes
- Cost rates and profit
- Yes
- Online payment of an invoice
- No
-
7. Hubstaff
Teams that want time tracking with activity monitoring, GPS and payroll for their staff
Hourbun vs Hubstaff5 people, a month
$45
Grow
- Invoices from tracked time
- Yes On every plan; the Starter plan holds 5 clients
- Timesheet approvals
- Higher plan From the Team plan
- Weekly capacity of each teammate
- Add-on Utilization against expected work hours, in the Insights add-on from the Grow plan
- Cost rates and profit
- Yes Pay rates as costs; a report shows the billed amount and the amount spent
- Online payment of an invoice
- Partly Through a PayPal button, into your PayPal account
-
8. Paymo
Teams that want tasks, Gantt charts and resource scheduling in the same app as their time tracking and invoices
Hourbun vs Paymo5 people, a month
$79.50
Plus
- Invoices from tracked time
- Yes
- Timesheet approvals
- Higher plan On the Pro plan
- Weekly capacity of each teammate
- Higher plan On the Pro plan (employee scheduling and workload)
- Cost rates and profit
- Higher plan From the Plus plan
- Online payment of an invoice
- Yes Through PayPal, Stripe or Authorize.net; in the US, through PM Payments (card or ACH)
-
9. Kimai
Teams that want open-source time tracking on their own server, or EU-hosted time tracking priced per user
Hourbun vs Kimai5 people, a month
€19.95
Standard · ≈ $22.33 USD, estimate
- Invoices from tracked time
- Yes
- Timesheet approvals
- Higher plan Monthly approval of working times, on the Professional plan
- Weekly capacity of each teammate
- Higher plan Target hours for each day of the week, on the Professional plan
- Cost rates and profit
- Partly An internal price for the cost of each record
- Online payment of an invoice
- No
-
10. Clockify
Teams that want a free time tracker with desktop and mobile apps, or per-seat plans with scheduling, time off and invoices
Hourbun vs Clockify5 people, a month
$34.95
Standard
- Invoices from tracked time
- Higher plan From the Standard plan
- Timesheet approvals
- Higher plan From the Standard plan
- Weekly capacity of each teammate
- Yes A daily capacity for each member
- Cost rates and profit
- Higher plan From the Pro plan
- Online payment of an invoice
- No
- USD list prices, billed monthly
- ≈ marks an estimate
- The example: 5 people · 15 clients · 20 projects · 10 tasks · 20 invoices and $40k invoiced a month
Questions
Questions and answers
What are the best time tracking and invoicing apps for small teams?
By our rule, the top three are Avaza, Hourbun and Keito. Avaza has all 5 features of the list, for $23.95 a month for 5 people. Hourbun is our app, and it is number 2 by the same rule as every other app.
Which app on this list costs the least for 5 people?
On this list, Kimai costs the least for 5 people: €19.95 (about $22.33) a month on its Standard plan. Hourbun, our app, costs $99 a month on its Team plan.
How is this list ranked?
On the list: each app of our comparison pages that has invoices from tracked time and timesheet approvals on some plan, with a published price for 5 people. First by “Invoices from tracked time”: Yes before Partly, Higher plan or Add-on. Then by how many of the 5 features of each entry are Yes, and then by how many are not No. Then by the price for 5 people a month, lowest first, and then by name. The same rule ranks Hourbun, our app. The top 10 are on the page.
Sources
- Each fact comes from the comparison page of its app, which names its sources
- A feature that no page of an app states is a No
- Prices change: check the pricing page of each app
Avaza, Keito, Harvest, Everhour, Productive, Hubstaff, Paymo, Kimai and Clockify are trademarks of their owners, and Hourbun is not affiliated with them.